Sri Lankan Society Annual General Meeting

AGENDA OF ANNUAL GENERAL MEETING OF THE UNIVERSITY OF SYDNEY SRI LANKAN SOCIETY

TO BE HELD OFFICIALLY AT 4:00 pm, on Monday the 2nd of June 2025 ON ZOOM (https://uni-sydney.zoom.us/j/84412972258) and ABS LEC THEATRE 1060

1. OPENING AND WELCOME

2. APOLOGIES AND LEAVES OF ABSENCE

3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES

4. ANNUAL REPORTS

a. Annual President’s Report on Society Affairs

b. Annual Financial Report by the Treasurer

5. ELECTION OF EXECUTIVES

a. Appointment of Returning Officer (RO)

b. Nominations will be considered and voted on for the following positions:

Process of Election

The Election process will be “First Past the Post” or “Standard Transferable Vote” and

ballots will be held on individualised Google Forms. The RO will send out links to all voting

members of the individualised form via Zoom or QR code (in-person) whereby all members

not running for candidacy may vote for the candidates. After the ballots are collected, the

RO will announce

a) which candidate has won the plurality vote (FPP) and then continued for each

candidate until all candidates have been voted upon.

b) which candidate(s) have past the quota and have been elected; or continue

via second preferences for all candidates if quota has not been reached; or if

more seats remain unfilled and there are surplus votes to be distributed

Thereon, the RO shall finalise the voting and officiate all votes.

7. GENERAL BUSINESS

i) Nomination of Bank Signatories

ii) Renewal of C&S Agreement

8. DATE OF THE NEXT MEETING

AGM – Next Year (June)

9. CLOSE OF MEETING

5:00 pm, 02/06/25.

FREE